--- title: "Viewing/Downloading Contract Attachments" slug: "viewingdownloading-contract-attachments-1" updated: 2026-10-08T16:48:20Z published: 2026-10-29T16:40:50Z canonical: "wiki.cobblestonesoftware.com/viewingdownloading-contract-attachments-1" --- > ## Documentation Index > Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt > Use this file to discover all available pages before exploring further. # Viewing/Downloading Contract Attachments **COBBLESTONE SOFTWARE** Contract Insight — User Guide **Viewing/Downloading Contract Attachments** *07. End Users - Contracts › Contract Attachments › Viewing/Downloading Contract Attachments* **Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments. # 1. Overview Every file listed on a record's **Attachments & Templates** tab can be downloaded or previewed without leaving the record. Each row has its own **Download** button, and clicking the file name (or choosing **Preview** in the file's **Document Tools** window) opens the file in an in-app viewer. The file list can be shown as a list or as tiles, searched by file name, and adjusted to show different fields. **Download all**, in the folder sidebar, downloads every file on the record as a single .zip. # 2. Key Elements - **Download** (per row): downloads that single file. - **File name**: click it to preview the file in the in-app viewer. - **Document tools** (briefcase icon on each row): opens the **Document Tools** window, which includes **Preview**, **Download**, and **Download as PDF**, along with other file tools. - **Search files**: above the file list; filters the current folder's files by name. - **Show as a list** / **Show as tiles**: switch how the files are displayed. The icon beside them (**Choose which fields this list shows**) adds or removes list columns. - **Download all**: at the top of the folder sidebar; downloads every file on the record as a .zip, including older versions. The number in parentheses is the record's total file count. # 3. Navigating to a Record's Attachments 1. From the Contract Insight homepage, click the **Requests/Contracts** icon in the left navigation bar, then select **Contracts**. ![Requests/Contracts menu with Contracts highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/folders-01-contracts-menu(1).png) 1. On the **Contracts** list, locate the contract (use the **Search** box or the column filters if needed) and click **Manage** on its row. ![Contracts list with the Manage button and Search box highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/folders-02-manage(2).png) 1. On the contract record, click the **Attachments & Templates** tab. The **Files / Attachments** panel opens. ![Contract record with the Attachments & Templates tab highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/folders-03-attachments-tab(2).png) # 4. Downloading a Single File 1. Navigate to the record's **Attachments & Templates** tab (see Section 3). 2. If the file is in a subfolder, select that folder in the **Folders** list, or type part of the file name in **Search files**. 3. Click **Download** on the file's row. The file downloads to your computer. ![Files / Attachments panel with Download all, Search files, list/tile view toggles, Download, Document tools, and the file name highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/view-04-grid.png) **Note:** To download a Word file as a PDF instead, click the file's **Document tools** icon and choose **Download as PDF** (see Section 5). # 5. Previewing a File 1. Navigate to the record's **Attachments & Templates** tab (see Section 3). 2. Click the file name to open it in the viewer. Alternatively, click the file's **Document tools** icon and click **Preview**. ![Document Tools window with Preview, Download, and Download as PDF highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/view-05-doc-tools.png) 1. Use the viewer controls to read the file: - **Page** drop-down and arrows: move between pages. - **Zoom out** / **Zoom in** and **Fit**: change the zoom level, or fit the page to the window width. - **File X of Y** arrows: move to the previous or next file on the record without closing the viewer. - **Audio brief**, **Open in a new tab**, and **Download this file**: hear a spoken summary, open the file in its own browser tab, or download it. 2. Click **X** (Close) to return to the file list. ![File viewer with page navigation, zoom controls, and file controls highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/view-06-preview.png) **Note:** Word files are converted for viewing first, so they can take a few moments to appear. If the viewer shows **This document can't be shown**, click **Download this file** to open it on your computer instead. # 6. Downloading All Files on a Record 1. Navigate to the record's **Attachments & Templates** tab (see Section 3). 2. In the folder sidebar, click **Download all** (see the screenshot in Section 4). Every file on the record, including older versions, downloads as a single .zip file. # 7. Finding and Displaying Files - **Search files**: type part of a file name to filter the files in the current folder. - **Show as a list**: displays files in rows with columns such as Version, Type, and Uploaded. - **Show as tiles**: displays files as tiles. - **Choose which fields this list shows**: adds or removes columns in list view. # 8. Quick Reference Summary | Task | Where | Action | | --- | --- | --- | | Open a contract's attachments | Requests/Contracts → Contracts → Manage | Click the **Attachments & Templates** tab | | Download one file | File row | Click **Download** | | Download a Word file as a PDF | File row → Document tools | Click **Download as PDF** | | Preview a file | File row | Click the file name, or **Document tools** → **Preview** | | Download every file | Folder sidebar | Click **Download all** (.zip, includes older versions) | | Find a file | Above the file list | Type in **Search files** | | Change the layout | Above the file list | **Show as a list** / **Show as tiles** |