---
title: "View Permissions by Record"
slug: "view-permissions-by-record-1"
updated: 2026-08-27T19:35:46Z
published: 2026-09-23T12:58:03Z
canonical: "wiki.cobblestonesoftware.com/view-permissions-by-record-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# View Permissions by Record

**COBBLESTONE SOFTWARE**

Contract Insight — User Guide

**View Permissions by Record**

*03. Admin User Manual › Employee/User Management › View Permissions by Record*

**Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments.

# 1. Overview

Seeing which specific records a permission applies to is done through the same **Rules** & conditions builder used to define the scoping in the first place (Administration > **Manage User Permissions**, a permission's **Rules** tab). The builder's "**Stored condition**" line shows the exact SQL WHERE clause currently in effect, and its "**Count matching records**" button runs that condition live against the database and returns how many records it currently resolves to — giving a direct, verifiable answer to "which records does this permission reach" without needing to browse the records individually.

# 2. Key Elements

- Open a permission from Administration > **Manage User Permissions** and switch to its **Rules** tab to see the condition(s) currently scoping it to specific records.
- The "**Stored condition**" line renders the rule as a literal SQL WHERE clause (e.g. where (tblContracts.EnteredBy = 17887)), making the exact record-level scope of a permission transparent rather than implicit.
- "**Count matching records**" executes that condition against live data and reports the number of records it currently matches, letting an administrator confirm a rule's real-world reach before or after saving it.
- A permission with no **rules** defined (shown as "—" in the **Rules** column of the **Manage User Permissions** list) applies to every record in its area rather than a subset.

# 3. Quick Reference Summary

[TODO: content needed]