---
title: "Using Federal Clause Library (US) Clauses"
slug: "using-fardfar-clauses-1"
updated: 2026-10-29T17:03:07Z
published: 2026-10-29T17:03:07Z
canonical: "wiki.cobblestonesoftware.com/using-fardfar-clauses-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Federal Clause Library (US) Clauses

**COBBLESTONE SOFTWARE**

Contract Insight — User Guide

**Using Federal Clause Library (US) Clauses**

*Risk Compliance › Federal Clause Library (US) › Using Federal Clause Library (US) Clauses*

**Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments.

# 1. Overview

Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement clauses are supported at two levels: Administration → **Government Clause Monitoring** tracks **FAR**, **DFARS**, and other GSA-published clauses and notifies designated users when they change, while Administration → **Mergeable Clauses** manages which optional clauses — including these government clauses — are offered when a document is generated from a contract.

# 2. Key Elements

- Administration → **Government Clause Monitoring** tracks **FAR**, **DFARS**, and GSA-published clauses
- Change notifications are sent to whoever is configured to receive them
- Administration → **Mergeable Clauses** controls which optional clauses appear during document generation

# 3. Tracking Government Clauses

1. From the Contract Insight homepage, click the **Administration** (settings) icon at the bottom of the left navigation bar.
2. Under **Automation & Data**, click **Government Clause Monitoring**.

![Administration page with Government Clause Monitoring highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/fcl-01-admin-government-clause-monitoring.png)

1. The **Government Clause Monitoring** page lists the clauses the system tracks; the people you choose are told when one changes. Click **+ Follow clauses** to add FAR, DFARS, or other government clauses (see *Adding Federal Clause Library (US) Clauses*).

![Government Clause Monitoring page with Follow clauses buttons highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/fcl-02-government-clause-monitoring.png)

# 4. Managing Mergeable Clauses

## 4a. Opening Mergeable Clauses

1. From the Contract Insight homepage, click the **Administration** (settings) icon at the bottom of the left navigation bar.
2. Under **Templates & Presentation**, click **Mergeable Clauses**.

![Administration page with Mergeable Clauses highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/ufcl-01-admin-mergeable-clauses.png)

1. The **Mergeable Clauses** page lists the optional clauses offered when a document is generated from a template. Use the record type list, **Include inactive**, and **Search** to narrow the list. The **On templates** column shows how many templates offer each clause.
2. Click **+ Add clause** to create a new clause, or click **Open** on a clause's row to edit it.

![Mergeable Clauses list with Add clause, filters, Search, Open and On templates highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/ufcl-02-mergeable-clauses-list.png)

## 4b. Editing a Mergeable Clause

1. On the clause page, update the **Title** and **Description** as needed.
2. Optionally enter a **Condition**. Leave it blank and the clause is offered on every record; fill it in and it is only offered when the record matches.
3. In **Email when this changes**, enter the people to notify when the clause is edited, separated by commas.
4. Under **Options**, keep **Active** checked so the clause is offered, and set the block options as needed.
5. Click **Save clause**.
6. To replace the clause's text, under **Clause document** click **Choose a .docx**, optionally enter a version title, leave **Publish** checked so the merge uses the new version, and click **Upload**.

![Mergeable clause page with Title, Condition, Email when this changes, Active, Save clause and Clause document controls highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/ufcl-03-mergeable-clause-detail.png)

# 5. Including Clauses When Generating a Document

1. From the Contract Insight homepage, open the contract (for example, **Requests/Contracts → Contracts**, then click **Manage** on the contract's row).
2. Click the **Attachments & Templates** tab.
3. In **Merged Document Templates**, choose a template from the **Template** list. Templates that offer optional clauses show a **clauses** tag in the list.
4. Under **Optional clauses to include**, check each clause to include and uncheck any to leave out. The counter (for example, **1 of 1 included**) shows how many are selected.
5. Click **Generate & Save**.

![Merged Document Templates with Optional clauses to include highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/ufcl-04-optional-clauses-generation.png)

# 6. Quick Reference Summary

| Task | How to Complete It |
| --- | --- |
| Track government clauses | Administration → Automation & Data → **Government Clause Monitoring** → **+ Follow clauses**. |
| Open Mergeable Clauses | Administration → Templates & Presentation → **Mergeable Clauses**. |
| Add a mergeable clause | Mergeable Clauses → **+ Add clause**. |
| Edit a clause or who is notified | Mergeable Clauses → **Open** → update fields / **Email when this changes** → **Save clause**. |
| Limit when a clause is offered | Clause page → **Condition** → **Save clause**. |
| Upload new clause text | Clause page → **Choose a .docx** → **Publish** → **Upload**. |
| Include clauses in a document | Record → **Attachments & Templates** → choose **Template** → check clauses under **Optional clauses to include** → **Generate & Save**. |