Purchase Orders Overview

Purchase Orders Overview   

Purchase Orders: Overview

CobbleStone® Systems Corp. offers a Purchase Order Management Software (POMS) Module As an optional add-on module.  Below is a general overview of the Purchase Order Management Software features.

About Purchase Orders

 Typically, a purchase order (PO) is a commercial document issued by a buyer to a seller, indicating items of the agreed-to order with item details, quantities, and agreed prices for products or services. Sending a purchase order to a supplier constitutes a legal offer to buy products or services and for the buyer to pay for such items ordered.  Acceptance of a purchase order by a seller usually forms an agreement between the two parties and may be further substantiated by a contract between the buyer and seller. POs are used to control the purchasing of products and services of supplies for most organizations. With CobbleStone® Software offerings, organizations can now more easily control Purchase Orders, Solicitation & Procurement, Contract Processing, and Vendor Ratings.  This helps organizations with compliance, better management of assets & resources, and a more consolidated method of managing business processes.

Why use a purchase order system? 

 With a consolidated system that manages the procurement process of solicitations and offerings, contracts, and purchase orders, an organization can easily automate a typically laborious process.  The CobbleStone® Purchase Order Management Software will enable organizations to easily create and manage Purchase Orders, allow buyers to create and manage PO line items, related contracts & documents, communicate via email and traditional forms the PO document, collaborate with employees on purchase requests, and track related activities. CobbleStone®’s Purchase Order Management Software helps purchasing agents to manage incoming orders and pending orders as well as easily report on items.

Electronic Purchase Orders and a Consolidated System

 As business trends continue to move forward, many purchase orders are no longer paper-based, but rather are electronic and communicated via e-mail and over the Internet. With CobbleStone®, procurement managers can issue electronic purchase orders (and traditional documents) as required by the organization.  In addition, Purchase Orders can be issued as a standalone order or linked to the supporting contracts. This enables users to better track the total amount of Purchase Orders issued against one or many contracts. This improves the financial management process of an organization.