---
title: "Partial Fill of an Individual Line Item"
slug: "partial-fill-of-an-individual-line-item-1"
updated: 2026-10-29T17:03:07Z
published: 2026-10-29T17:03:07Z
canonical: "wiki.cobblestonesoftware.com/partial-fill-of-an-individual-line-item-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Partial Fill of an Individual Line Item

**COBBLESTONE SOFTWARE**

Contract Insight — User Guide

**Partial Fill of an Individual Line Item**

*Module: Purchase Orders › Inventory Tracking › Partial Fill of an Individual Line Item*

**Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments.

# 1. Overview

The same **Quantity Received** tracking supports partial receipts: entering a **Quantity Received** smaller than the line's ordered Quantity leaves **Units Remaining** and **Amount Remaining** above zero on the Purchase Order Items Received subtable, so a line item can be received in more than one increment over time.

Partial receipts are logged from the **PO Line Items** subtable using the **Receive part of this line** action. Each receipt is added to the **Purchase Order Items Received** subtable, which tracks what has arrived and what is still outstanding.

# 2. Key Elements

- **Quantity Received** can be less than the ordered Quantity for a partial fill.
- Purchase Order Items Received subtable shows the remaining Units and Amount after a partial receipt.
- Additional receipts against the same line item can be logged as more inventory arrives.
- Each row on the **PO Line Items** subtable has two receiving actions: **Received in full** (check mark) and **Receive part of this line** (inbox icon).
- The **Receive part of this line** window shows **Ordered**, **Received**, and **Outstanding** counts and a **Quantity received now** field.

# 3. Navigating to Purchase Orders

1. From the Contract Insight homepage, click the **Sourcing** icon in the left navigation bar.
2. Select **Purchase Orders**.

![Sourcing menu with Purchase Orders highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-00-sourcing-menu.png)

You can also click the **Purchase Orders** tile on the homepage dashboard.

![Homepage dashboard with the Purchase Orders tile highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-01-dashboard-tile.png)

# 4. Opening the Purchase Order

1. On the **Purchase Orders** list, find the purchase order using the **Search** box or the list columns.
2. Click **Manage** on the purchase order's row.
3. On the purchase order record, click the **Subtables** tab.

![Purchase Orders list with Search and the Manage button highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-02-po-list.png)

# 5. Receiving Part of a Line Item

1. On the **Subtables** tab, find the line in **PO Line Items** and note its ordered **Quantity**.
2. Click the **Receive part of this line** icon (inbox) on that row. To receive the whole line at once, click **Received in full** (check mark) instead.

![PO Line Items subtable with the Received in full and Receive part of this line icons, item name, and Quantity highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-03-line-items.png)

1. In the **Receive part of this line** window, review **Ordered**, **Received**, and **Outstanding**.
2. Enter the number of units that arrived in **Quantity received now**. It defaults to the outstanding amount; enter a smaller number for a partial fill.
3. Click **Receive**. Click **Cancel** to close without logging anything.

![Receive part of this line window with Ordered, Received, Outstanding, Quantity received now, and Receive highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-04-receive-part.png)

**Note:** In this example, 18 units were ordered and 12 have been received, so 6 are outstanding. Entering 4 records a further partial receipt and leaves 2 outstanding.

# 6. Checking Remaining Units and Amount

1. Scroll to the **Purchase Order Items Received** subtable on the **Subtables** tab.
2. Find the item and review **Quantity Received**, **Units Remaining**, and **Amount Remaining**. Values above zero mean the line is only partially filled.
3. As more inventory arrives, repeat Section 5 to log another receipt against the same line until **Units Remaining** reaches 0.

![Purchase Order Items Received subtable with Item, Quantity Received, Units Remaining, and Amount Remaining highlighted for a partially filled line](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-05-items-received.png)

**Note:** A fully received line shows **0.00** Units Remaining and **$0.00** Amount Remaining, like the House Red line in the example.

# 7. Quick Reference Summary

| Task | How to Complete It |
| --- | --- |
| Open Purchase Orders | **Sourcing → Purchase Orders**, or the **Purchase Orders** dashboard tile. |
| Open a purchase order's line items | **Manage** on the PO row → **Subtables** tab → **PO Line Items**. |
| Log a partial receipt | Line row → **Receive part of this line** → enter **Quantity received now** → **Receive**. |
| Receive a whole line | Line row → **Received in full**. |
| See what is still outstanding | **Purchase Order Items Received** → **Units Remaining** / **Amount Remaining**. |