On-Screen Validation Message
  • 25 Jan 2024
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On-Screen Validation Message

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Article Summary

On-Screen Validation Messages

On-Screen Validation Messages

On-screen validation Messages are a useful tool to display information about the record a user is currently viewing such as a Contract Record, PO Record, eSourcing Record, Requests, and Vendor/ Customer Record.  It is useful for Risk Management and as a preventative and detective risk control feature. For example, if a user is viewing a contract record, and you want to have an on-screen alert display a message if the contract value is over $20,000 (for example), on-screen messages may be helpful.


Adding a Validation Message

1. Log in as system admin user and navigate to Manage/Setup - Workflow Manager.

Navigation to Workflow Manager


2. Add a new workflow or edit an existing one.

Add New Workflow Screen


In this example, a Workflow Job on a Contract Record is being added. This work flow will not have any tasks alerts, rather this workflow will have an on-screen alert (workflow may have both on-screen alerts and tasks alerts). Be sure to click Save & Continue. The system goes to the Manage Workflow Configuration display screen.

3. Click the Conditions tab.

Conditions Tab


4. Click Add Condition.

5. Select the Field and set the conditions [criteria] to teach machine learning engine this rule. In this example, we are setting the rule to trigger when the Contract Amount field exceeds 20,000,000.00, so we set a between value of 20,000,000.00 and 9,999,999,999.00.Field Value for conditions

6. Click Save.

7. The screen refreshes and displays the new criterion.

Conditions Screen


8. Click the Alerts tab.

Alerts Tab


9. Select On Screen from the Alert Type dropdown. More information about Email alerts can be found HERE.

Alert Type

10. Enter the desired Alert Name and Message to be displayed on the record if the established conditions are met. If you would like to reference a field on the record, you can use the Merge Field dropdown.

Alert Type On Screen

11. Click Save Alert.



We can test our configured alert by viewing a Contract Record and setting the Contract Amount over 20,000,000.00.  The on-screen risk alert is displayed because the contract value is 20,000,000.01.

On Screen Alert shown on Record

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