---
title: "Notifications & Email Alerts - E-Approvals"
slug: "notifications-amp-email-alerts-e-approvals-1"
updated: 2026-10-29T17:03:07Z
published: 2026-10-29T17:03:07Z
canonical: "wiki.cobblestonesoftware.com/notifications-amp-email-alerts-e-approvals-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Notifications & Email Alerts - E-Approvals

**COBBLESTONE SOFTWARE**

Contract Insight — User Guide

**Notifications & Email Alerts - E-Approvals**

*Module: Document Collaboration Gateway › Document Collaboration Gateway E-Approvals & E-Signatures › Notifications & Email Alerts - E-Approvals*

**Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments.

# 1. Overview

Each step on an approval process's console records whether and when its participant was **notified** — a timestamp next to "**notified**" for a step that has emailed its participant, or "not **notified**" for one that hasn't yet — with a **Resend** action to trigger another notification email for that step.

# 2. Key Elements

- Each step shows a **notified** timestamp, or "not **notified**" if none has gone out
- **Resend** re-sends the notification email for that step's participant

# 3. Opening an Approval Process's Console

1. From the Contract Insight homepage, click the **Approvals & Signatures** icon in the left navigation bar.
2. Select **Negotiation Processes**.

![Approvals and Signatures menu with Negotiation Processes highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/completed-approvals-01-negotiation-processes-menu.png)

1. Set the status filter to **Active** and the type filter to **Approvals only**.
2. Click **Open console** on the process's row.

![Negotiation Processes filtered to Approvals only and Active with Open console highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/eapp-01-active-approvals-list.png)

# 4. Checking Who Has Been Notified

1. On the console, look at the header of each group under **Groups and participants**:
  - A group that has emailed its participants shows **notified** followed by the date and time (for example, "notified 8/26/2026 4:46 PM").
  - A group that hasn't been reached yet shows **not notified**, and its participants show **Pending**.
2. Each participant's line also shows when they were notified (for example, "Vendor Contact · notified 8/26/2026 4:46 PM").

# 5. Re-sending Notification Emails

1. To re-notify everyone in a group, click **Resend** on the group's header. Only the current group can be re-notified.
2. To re-notify one participant, click the bell icon (**Re-send this invitation**) on that participant's row. The icon is unavailable for participants whose step hasn't been notified yet.

![Approval console with notified timestamps, not notified, Resend buttons and re-send icons highlighted](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/enotif-02-console-notifications.png)

**Note:** Groups are notified in order. When the current group is finalized, the next group is notified and its header changes from **not notified** to a **notified** timestamp.

# 6. Quick Reference Summary

| Task | How to Complete It |
| --- | --- |
| Open an approval's console | **Approvals & Signatures** → **Negotiation Processes** → **Open console**. |
| See when a group was notified | Console → group header shows **notified** with date/time, or **not notified**. |
| See when a participant was notified | Console → participant line shows **notified** with date/time. |
| Re-notify the current group | Group header → **Resend**. |
| Re-notify one participant | Participant row → bell icon (**Re-send this invitation**). |