---
title: "Item List"
slug: "item-list"
updated: 2024-01-25T19:23:07Z
published: 2024-01-25T19:23:08Z
canonical: "wiki.cobblestonesoftware.com/item-list"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Item List

### **Item List**

**Catalog Manager: Item List**

Contract Insight supports the ability to Manage the Items. In order to Manage the **Item List**, the user must have the **Setup: Manage Catalogs and Items** permission unless that user is a system admin.

**Item List**

Navigate to **Manage/Setup** > **Catalog Manager** > **Item List** to view the list of items.

![Item List](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/1(297).png)

![Add Record and View/Manage Item](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/2(225).png)

**Catalog Items List –** This list will show you all the Items that were added in the system. **Add Record –** By clicking this button you will be able to add items to the list just like any other Add Record button in the system.

![Catalog Item Add Screen](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/3(169).png)

**Is Active**: If **Is Active** is set to No, it is not able to be assigned to a catalog or be searchable. If **Is Active** is set to Yes, it is able to be assigned to a catalog.

Once all the required fields and any other fields on the Add Screen are filled out click **Save & Continue** to save the Item.

**View/Manage -** View and Manage the Item.

**![View/Manage the item](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/4(124).png)**

On the **Record Details: Catalog Items** screen, the fields associated with the item display. A user may edit/manage any of the data in the specified fields by clicking the **Pencil** icon that appears when hovering over the area to the right of each field name. Multiple fields can be edited at once by clicking the **Pencil** icon to the right of the field group name.

**On the Side Menu under Actions:**

**Return to List:** If clicked, the user will return to the **Catalog Item List** screen. **View History**: If clicked, the user will be taken to the **History Details & Audit Log** screen for this record. **Delete Record**: If clicked, the user will receive a prompt: **Are you sure you want to delete this record?** Click the **Yes, delete it** to delete the record. **Manage Columns -** To customize the columns displayed on the **Catalog Items List** screen, click **Manage Columns** on the side menu under **Actions**.

![Manage Columns](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/5(81).png)

The **Assign Columns to List** screen will open. You can add fields to the **Catalog Items List** screen.

![Assign or Remove Columns](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/6(59).png)

Once done assigning columns, click **Back to List** on the side menu under **Actions**.

**Export to Excel –** Clicking **Export to Excel** will export the **Catalog Items List** screen to an Excel file.

![Export to Excel](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/7(43).png)