---
title: "Email a Purchase Order"
slug: "email-a-purchase-order"
updated: 2024-01-30T19:38:49Z
published: 2024-01-30T19:38:49Z
canonical: "wiki.cobblestonesoftware.com/email-a-purchase-order"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Email a Purchase Order

### **Email a Purchase Order**

**Purchase Orders: Emailing**

CobbleStone® allows users with the proper permissions to send an email of the Purchase Order and optionally any attachments for the Purchase Order to specified Vendors/Clients in the Contract Insight **Company List** and/or Employees in the **Employee List**.

**Note:** For a Vendor/Client or Employee to be emailed, the correct email address in the Details screen for the Company or Employee record must be available, or it will need to be entered manually (shown below).

**To E-mail a PO** 1. Navigate to the Details screen for the Purchase Order from which to send the e-mail. Click **Send E-mail** on the side menu.

![Send Email located on a PO record under side menu inside of Email](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Send%20Email.png)

2. The **PO Record Emailing** screen displays.

![PO Record Email Screen will display](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/PO%20Record%20Emailing.png)

a. To add a **To** e-mail address, click the e-mail address in the **Select e-mail from** list and click **To**.

b. To add a **Copy To** e-mail address, click the e-mail address in the **Select e-mail from** list and click **Copy**.

c. To add a **Blind Copy** e-mail address, click the e-mail address in the **Select e-mail from** list and click **Blind Copy**.

**Note:** To add an e-mail address to the not listed in the **Select e-mail from** list, enter the e-mail address into the text box in the section immediately below the appropriate area’s title and click **Add**.

3. Enter a message into the **Message (e-mail text)** section to be included in the e-mail sent to the recipient(s) selected/entered.

4. Mark the tick-box for any of the attached files/attachments for the PO to be included in the e-mail Click **Send E-mail**.

![Click Send Email to send your email](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Send%20Email%20button.png)

5. Once the e-mail has been sent successfully, The message was sent displays to the right of **send e-mail**.

![Message will show indicating the email was successfully sent](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Message%20was%20sent.png)