---
title: "Contracts Record Alerts"
slug: "contracts-record-alerts"
updated: 2024-01-29T18:55:05Z
published: 2024-01-29T18:55:05Z
canonical: "wiki.cobblestonesoftware.com/contracts-record-alerts"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Contracts Record Alerts

### **Contract Record Alerts**

**Contracts Overview: Contract Record Alerts**

Contract Record Alerts are sent out to the **Assigned Employee**, or the Employee assigned as the Contract Administrator, as well as any additionally assigned Employees for the Contract Record. Alerts will be sent in two forms: as a **My Calendar** link on the calendar date of the alert and as an Email notification.

**Alerts are based on:**

1. The **Contract End/Expiration Date** Field

2. The **Notify Days** Field

![Alerts are based on Contract End/Expiration Date and Notify Days](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/1(163).png)

An alert is sent out the number of days entered into the **Notify Days** field before the **Contract End**/**Expiration Date**. to the employee primarily assigned as well as any additionally assigned employees.

![Employee](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/2(135).png)

![Assign Employees](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/contracts-record-alerts-image-yg84pfz3.png)

**Example:** If a user enters a Contract End/Expiration Date of ‘12/31/2015’ and a **Notify Days** value of thirty (30), the system will e-mail the Employee Assigned as well as any additionally assigned Employees for the Contract Record on 12/1/2015 (12/31/2015 minus 30 days).

The **Expiration Warning Date** is the auto-calculated date on which the **Notify Days** alert will be sent.

**Note:** If the **Expiration Warning Date** field is not populated, but there is a **Notify Days** value entered, the Notify Days alert will still be sent out.

**Note:** There will only be one notification sent out between the **Notify Days** and **Expiration Warning Date** alert fields, as they are the same alerts.

3. The **Annual Review Date** field will send out an alert on the date entered into the field.

**Note:** For e-mails to be routed successfully please have an Application Administrator Technician verify the following:

1. The employee's e-mail address is correct in the **Employee Manager** screen 2. The T**ask End Date** and/or **Notify Days** (less than the task end date) is future dated 3. Your organization’s internal e-mail system is not blocking e-mails from the CobbleStone®systems.com domain (or blocking emails from the internal server). 4. The task e-mailer job is properly configured and scheduled to run at least daily (or better).