---
title: "Complete Fulfillment of an Individual Line Item"
slug: "complete-fulfillment-of-an-individual-line-item-1"
updated: 2026-10-29T17:03:07Z
published: 2026-10-29T17:03:07Z
canonical: "wiki.cobblestonesoftware.com/complete-fulfillment-of-an-individual-line-item-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
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# Complete Fulfillment of an Individual Line Item

**COBBLESTONE SOFTWARE**

Contract Insight — User Guide

**Complete Fulfillment of an Individual Line Item**

*Module: Purchase Orders › Inventory Tracking › Complete Fulfillment of an Individual Line Item*

**Note:** Each procedure in this guide begins at the Contract Insight homepage, so any section can be followed on its own. Custom fields are configurable, so the exact field list on a contract category record may vary between environments.

# 1. Overview

Fulfillment on a PO line item is tracked through its **Quantity Received** field, visible both in the PO Line Items grid and in a dedicated **Purchase Order Items Received** subtable that logs **Quantity Received**, **Units Remaining**, and **Amount Remaining** for each receipt. A line item is fully fulfilled once its **Quantity Received** matches its ordered **Quantity**, leaving **Units Remaining** at zero.

To record complete fulfillment in one step, use the **Received in full** (check mark) icon on the line item's row in the **PO Line Items** grid.

# 2. Key Elements

- **Quantity Received** is tracked per line item on the PO Line Items grid and on the line item record.
- **Received in full** (check mark icon) on a PO line item row receives the entire remaining quantity for that line.
- **Receive part of this line** (inbox icon), beside it, records a partial receipt instead. See **Partial Fill of an Individual Line Item**.
- The **Purchase Order Items Received** subtable logs each receipt with **Units Remaining** and **Amount Remaining**.
- A line is fully fulfilled when **Quantity Received** equals the ordered **Quantity**. Both receive icons are then greyed out with the tooltip “This line has been received in full.”

# 3. Navigating to a Purchase Order

1. From the Contract Insight homepage, click the **Sourcing** icon in the left navigation bar.
2. Select **Purchase Orders**.

![Sourcing menu with Purchase Orders outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-01-nav-purchase-orders.jpg)

1. On the **Purchase Orders** list, locate the purchase order. Use the **Search** box, column filters, or the view drop-down to narrow the list.
2. Click **Manage** on that purchase order's row.

![Purchase Orders list with the Manage button outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-02-po-list-manage.jpg)

# 4. Receiving a Line Item in Full

1. On the purchase order record, click the **Subtables** tab.
2. In the **PO Line Items** grid, locate the line item and confirm its ordered **Quantity**.
3. Click the **Received in full** (check mark) icon next to **Manage** on that line item's row.

![PO Line Items grid with the Subtables tab, Received in full icon, and Quantity column outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-03-received-in-full-icon.jpg)

**Note:** To receive only part of the ordered quantity, click the **Receive part of this line** (inbox) icon instead. See **Partial Fill of an Individual Line Item**.

# 5. Verifying Complete Fulfillment

## 5a. In the PO Line Items Grid

Once a line item has been received in full, its **Received in full** and **Receive part of this line** icons are greyed out. Hovering over either icon shows “This line has been received in full.”

![Fully received line item with greyed-out receive icons and Quantity outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-06-line-received-in-full.jpg)

## 5b. In the Purchase Order Items Received Subtable

1. On the **Subtables** tab, scroll down to the **Purchase Order Items Received** section.
2. Locate the receipt for the line item. For a complete fulfillment, **Quantity Received** equals the ordered quantity, and **Units Remaining** and **Amount Remaining** are both zero.

![Purchase Order Items Received subtable with Quantity Received, Units Remaining, and Amount Remaining outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-05-items-received-subtable.jpg)

## 5c. On the Line Item Record

1. In the **PO Line Items** grid, click **Manage** on the line item.

![PO Line Items grid with the Manage button outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/image-1790178765767.png)

1. The line item opens in a side drawer. Confirm that **Quantity Received** matches **Quantity**. **Quantity Received** is read-only; it is updated by the receive actions.

![Line item drawer with Quantity, Quantity Received, Open this as a full page, Done, and Edit outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/po-04-line-item-quantity-received.jpg)

1. To view the line item on its own page, click **Open this as a full page** in the drawer header. Click **Done** to close the drawer.

![Line item drawer with the Open this as a full page icon outlined](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/image-1790178909367.png)

# 6. Related Articles

- Partial Fill of an Individual Line Item
- One Click Fulfillment
- Asset Tracking