---
title: "Asset Tracking"
slug: "asset-tracking"
updated: 2024-01-30T20:10:21Z
published: 2024-01-30T20:10:21Z
canonical: "wiki.cobblestonesoftware.com/asset-tracking"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Asset Tracking

### **Asset Tracking**

**Purchase Orders: Asset Tracking**

Asset Tracking is a transaction log of items and by whom they were ordered. The grid contains the item name, quantity, date entered, and the name and department on PO. Asset management is also handled here. Users with proper permissions can navigate directly to a PO for a line item, apply shrinkage, perform location transfer, and fulfill all possible open purchase orders.

**View the Asset Tracking Log**

1. Navigate to the **Item List** page.

2. Click **Asset Tracking**.

![Click Item List under Catalog Manager](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Item%20List(1).png)

3. Search for the item via **Find where** or click **View All** to view a list of all items in inventory.

<font color="#b8312f"><strong>&nbsp;</strong></font> If searching via **Find where**, select the field on which to base the search.

![Searching via Find Where or View All](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-462gvhj6.png)

Enter a search string.

![Enter a search string to look for](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-jlv5a4ws.png)

4. The results grid displays with all items meeting the search criteria (or all items). Review the data.

![All results matching search will display](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Catalog%20List.png)

**Note:** To modify the columns visible, click **Manage Columns**.

From the search grid, users have multiple options.

**A. View the Purchase Order**

Click **PO** to navigate to the **Purchase Order Details** Screen for the related PO.

**B. Manage Shrinkage**

i. Click **Shrinkage** for the line item to indicate that a quantity is not on hand due to damage, end of life use, etc.

![Reallocate/Shrinkage for the line item to indicate quantity is not on hand for some reason](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-sbdag17l.png)

ii. Enter the quantity of shrink and click **Submit**.

**C. Reallocate a Quantity**

Click **Reallocate** to move a quantity from one department to another.

i. Select the department to which the quantity is to be moved.

![Select Department](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-5mijdf39.png)

ii. Enter the quantity to be moved and click **Allocate**.

![Enter quantity and click Allocate](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-ljsxbo98.png)

**D. Fulfill Requests**

Click **Fulfill Requests** to view all item requests open and perform a partial or complete fulfillment as within a PO itself.

![Click Fulfill Requests to view all line item requests open and perform a partial or complete fulfillment as within a PO itself.](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/asset-tracking-image-dq2hzzwh.png)