---
title: "2. Adding An Approval Group"
slug: "2-adding-an-approval-group"
updated: 2025-01-28T16:56:20Z
published: 2025-01-28T16:56:20Z
canonical: "wiki.cobblestonesoftware.com/2-adding-an-approval-group"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# 2. Adding An Approval Group

### **Adding An Approval Group**

**E-Approval Flow/Group: Adding a New Approval Group** To add a new Approval Group, click **Add New Group** - located just above the Approval Groups Grid.

**Note:** The setup for **E-Approval Flow/Group** applies only to organizations who have the **Document Authoring** add-on module.

![Using this window you can configure the approval group that will display on the generated template.](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/image-1737752475880.png) Each new group requires the **Name**, **Sequence Number**, **Accept on Complete**, and **Used for Version(s)** fields to be populated prior to being created.

1. **Group Name:** Provide the text of the name for this approval group 2. **Sequence Number:** This is automatically derived on creation (placed as the last approval group in the sequence). After creation, this can be modified. 3. **Accept on Complete:** Should all Track Changes on word documents (.doc & .docx) be accepted on completion of this approval group during an approval process? 4. **Used for Version(s):** For what version(s) is the approval group valid? (Initial Version Only, Additional/Modified Versions, or All Versions) When a template is initially generated, all the attachments/documents are generated as the initial version (or version 1). These generated documents can then be downloaded and modified as needed by those internal employees who have manage/edit access to the parent record of the generated document (the Contract, Solicitation, Employee, Purchase Orders, Requests, or Vendor) Any modifications to these documents will be uploaded as new versions to the document (thus creating additional/modified versions). This is how the system determines if the processing of approvals is following the initial version only, or the additional/modified versions. Once all the information is provided, click **Save Approval Group**.