---
title: "12. Assign/Email Respondents to Solicitation Records"
slug: "12-assignemail-respondents-to-solicitation-records"
updated: 2025-07-07T14:54:42Z
published: 2025-07-07T14:54:42Z
canonical: "wiki.cobblestonesoftware.com/12-assignemail-respondents-to-solicitation-records"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.cobblestonesoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# 12. Assign/Email Respondents to Solicitation Records

### **Assign/Email Respondents to Solicitation Records**

**Solicitations: Assign Email Respondents**

**Assign Potentially Interested Vendors/Clients to a Solicitation Record** 1. On **Solicitation Details** click **Assign Respondents**.

![](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Assign_Respondents.png)

2. The **Assign Respondents/Additional Interested Parties** screen displays.

![](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Assign_Respondents_2.png) 3. To assign a company, search for them using the keyword search box and click **Assign** for the company from the results list. To unassign a company, click **Remove** next to the company in the list of assigned respondents.

![](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Assign_Respondents_3.png) 4. Once the appropriate parties have been assigned/unassigned, click **Return to Sourcing Details** on the side menu to return to the **Solicitation Details** screen.

![Graphic User Interface, text, Side Menu - Return to Sourcing Details](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/image-1666376474189.png)

**Email Solicitation Information to Potentially Interested Vendors/Clients**

1. On the **Solicitation Details** screen, click **Tasks &** **Emails** to open the tab where the emailer table is located. Using this table you can email the **Awarded Vendor** of the Solicitation or any of the **Assigned Respondents**.

![](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Assign_Respondents_5.png) 2. If the vendor/client has information (including an e-mail address) in the system already, the contact e-mail address will be automatically placed into the **To** box.

a. The **Blind Copy To** section sends the e-mail to each e-mail address separately (the recipient cannot see the names or e-mail addresses of other recipients.

b. For an e-mail address of a vendor/client that is not currently in your system, add it into the textbox and click **Add** to place it in the **Blind Copy To** list.

3. Mark the box of any additional attachments to send with the solicitation announcement (optional). 4. Click **Send E-mail** to send the e-mail or click the **'X'** in the top right of the window to cancel the e-mail.

![Graphic User Interface, text, Side Menu - Return to Sourcing Details](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/image-1666384299893.png)

![](https://cdn.document360.io/e3626857-1fb5-4e27-b278-2d3fc5508be4/Images/Documentation/Assign_Respondents_4.png)